Karachi: Enclosed pleased fine a copy the Notice of Annual General Meeting to be held on Tuesday October 18, 2011 for circulation amongst your members.
Notice of Annual General Meeting
Notice is hereby given that the Sixtieth Annual General Meeting (being the SEVENTY EIGHTH General Meeting) of the Company will insha’ Allah be held on Tuesday October 18, 2011 at 12.15 hours at Morgah Club, Morgah, Rawalpindi, to transact the following business:-
i. To receive, consider and approve the audited accounts of the Company together with the Directors’ and Auditors’ Reports for the year ended June 30, 2011.
ii. To approve final cash dividend of Rs.25 Per share i.e. 250% as recommended by the Board of Directors. This is in addition to the interim cash dividend of Rs.10 per share i.e. 100% already paid to the shareholders, thus making a total dividend of Rs.35 per share i.e. 350% for the year ended June 30, 2011.
iii. To appoint auditors for the year ending June 30, 2012 and fix their remuneration. The present auditors Messrs A. F. Ferguson and Co., Chartered Accountants, retire and being eligible, offer themselves for reappointment.
iv. To transact any other business with the permission of the Chairman.
1. Closure of Share Transfer Books
The share transfer books of the Company will remain closed and no transfer of shares will be accepted for registration from October 12, 2011 to October 18, 2011 (both days inclusive). Transfers received in order at the Registered Office of the Company by close of business on October 11, 2011 will be treated in time for the purpose of payment of the final cash dividend, if approved by the shareholders.
2. Participation in the Annual General Meeting.
A member entitled to attend and vote at this meeting is entitled to appoint another member as his / her proxy to attend and vote. Proxies in order to be effective must be received at the Registered Office of the Company duly stamped and signed not later than 48 hours before the time of holding meeting.
3. CDC Account Holders Will Further Have to Follow the under Mentioned Guidelines as Laid Down by the Securities and Exchange Commission Of Pakistan.
a. For attending the meeting
i. In case of individuals, the account holders or sub-account holders whose registration details are uploaded as per regulations shall authenticate their identity by showing their original Computerized National Identity Card (CNIC) or original passport at the time of attending the meeting.
ii. In case of corporate entities, the Board of Directors’ resolution/power of attorney with specimen signature of the nominees shall be produced (unless it has been provided earlier) at the time of the meeting.
b. For Appointing Proxies
In case of individuals, the account holders or sub account holders whose registration details are uploaded as per regulations, shall submit the proxy form as per the above requirements. The proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall be mentioned on the form. Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form. The proxies shall produce their original CNIC or original passport at the time of the meeting.
In case of corporate entities, the Board of Directors’ resolution / power of attorney with specimen signature of the person nominated to represent and vote on behalf of the corporate entity, shall be submitted (unless it has been provided earlier) along with proxy form to the company.
4. Change in Address
Members are requested to promptly notify any change in their addresses.
5. Accounts of the Company for the year ended June 30, 2011 have been provided on the website www.pakoil.com.pk.
For more information, contact:
Pakistan Oilfields Limited
P.O.L. House, Morgah,
Rawalpindi 46600 Pakistan
Telephonic Nos: +92-51-548759-97 (9Lines)
Telefax Nos. +92-51-5487598-99(21 Lines)